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Office Moving Day

Posted by: George, on 09/04/2013

office moving day

Moving to a new office can be an exciting opportunity to expand the business and become visible to a wider variety of clients. However, moving paperwork, office furniture and expensive equipment from one office building to another can be an arduous task that requires planning.

Establish Responsibility

When the move date is first chosen, make sure that employees know their responsibilities in relation to the move. Establish a clear distinction between what will be moved by the company and what will need to be moved by the employees.

Avoiding trouble when personal items are lost or stolen during a move can often be done by asking employees to move the items listed below without the assistance of their employer.

  • Personal pictures
  • Furniture purchased by the employee
  • Paperwork containing sensitive personal information
  • Plants

Ensure Accessibility

Moving to or from an office building with multiple floors and an elevator often poses a problem. Heavy furniture and equipment must be moved using the elevator, but how can a company monopolise the elevator when other offices in the building require access at the same time?

  • Moving on the weekend is often recommended to avoid interfering with the business of other offices in the building.
  • Contact the building manager to ask about reserving the elevator.
  • Make sure that all other offices using the elevator are informed about the timing of the move.

 

 office moving day

Stay Organised

Failing to organise a move can mean more downtime for the business as employees scramble to find out where important files and equipment have been placed during the moving process. Take control of the move by completing organisation tasks throughout the process.

  • Give every employee a set of boxes to facilitate the moving process. Ensuring that all employees have the tools needed to move their belongings can cut down on the time it takes to move.
  • Prepare labels for each employee so that they are able to label each box that they pack. When furniture, equipment and paperwork are moved to the new office, boxes can be separated by employee.
  • Use separate boxes that stand out for the most important business items that must be kept safe. This also allows for easy access when the move is complete.

Save Time and Money

Office removalists can provide professional moving services to businesses in order to make the transition to a new office faster and more efficient. While professional office removals do add a cost to the moving process, these costs can be kept under control when companies follow basic tips.

  • Opt for office removalists that provide fixed price moving contracts. These contracts involve upfront costs instead of variable costs that are dependent on the weight of items being moved.
  • Research office removals specialists by accessing reviews and history of the company online. Learning about the background of movers allows a business to ensure that a professional, reliable mover is being hired.
  • Be aware of whether office removalists will be using their own equipment while completing the move. Anything not provided by the movers will need to be purchased or rented. Examples include boxes, packing materials and carts.

Moving to a new office is a big undertaking that takes time, effort and plenty of planning. Hiring a professional mover with experience in office moves can make the process easier.

By George B (follow me on Google)